How do I manage my default phone settings?
- If you're an admin who signs in at https://admin.goto.com, you are on the GoTo Admin.
- If you're an admin who signs in at https://my.jive.com/pbx, you are on the PBX Administration (classic).
GoTo Admin
- Sign in to GoTo Admin.
- From
, you can change the following:
General Choose your basic settings such as region, language, time zone, area code, and do not disturb (DND). Note: These are the default settings for the account. To make settings changes for a specific user, refer to How do I change a user's settings?Desk phone background image Manage the background images for your account by adding up to 5 images to the account album. You can either choose from default manufacturer images or upload your own custom images. After adding images to the account album, select one to set as your default background. Note: These are the default settings for the account. To make settings changes for a specific device, refer to How do I change the settings on a device?Emergency services Choose if you want to enable email notifications for emergency calls (911 and 933 test calls) or set a default emergency location for your entire account. Restriction:- This feature is only available in the United States and Canada at this time.
- This feature is being released in a phased rollout and may not be available on your account yet.
- Only registered emergency locations can be added as a default emergency location, for more information, refer to How do I add an emergency location?.
Calls Choose your basic call settings such as: - Caller ID
- Hold music selection Watch Video
- Call parking timeout Watch Video
- Extension length
- Corporate directory
- Call monitoring scope
- Allow paging barge
- Default transfer type
Recording Choose which calls you want to record and which storage options you want to use. Voicemail & fax Choose your basic voicemail and fax settings. Watch video - Voicemail box access control
- Receive faxes by email
- Store received faxes
- Voicemail length
Note: The default voicemail length is three minutes.Network Choose your network settings such as outbound proxy, information sharing, access, and VLAN ID. Phone system security Choose your phones admin password, enable web interface, enable call encryption for new phones, reset secure provisioning for all desk phones, and set a port-out passcode to prevent unauthorized phone number ports from your account.
PBX Administration (classic)
Set the time zone on a device
For individuals outside of your default time zone, you can override this setting on specific devices as needed.
- Sign in to PBX Administration (classic) at https://my.jive.com/pbx.
- Select Devices in the left navigation menu and then select the device that requires a different time zone than the system default.
- From , choose the desired time zone for the device.
- Select Save.
- Power cycle the device to apply the changes.
Change the device admin password
This password allows you to access a device's web user interface.
- Sign in to PBX Administration (classic) at https://my.jive.com/pbx.
- From Security, update the Device Admin Password. It must contain at least six characters.
- Save your changes.
Reset secure provisioning
Reset secure provisioning across all of your devices at once.
- Sign in to PBX Administration (classic) at https://my.jive.com/pbx.
- Click Security in the left sidebar and then click Reset in the Reset Secure Provisioning All field.
System settings
Below is a list of all the system settings and their descriptions.
Topics in this article:
General
Setting | Description |
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Region | Matches the ringback to the region and allows lines to call a local number without having to dial the country code. You can override this default on individual lines or conference bridges. Some features are not fully supported for regions outside of those listed. |
Language | Defines the language for system IVR messages (e.g., voicemail menu prompts). You can override this default on individual lines. |
Dial By Name Directory | Defines the dial by name directory accessed when internal users dial *11 from their phone. This does not affect dial plan Directory nodes. |
Call Parking Timeout | Defines how long a parked call remains on hold until it is routed back to the original person who parked the call. |
Voicemail Length | Defines the maximum length of a voicemail recording. When the limit is reached, the call is disconnected. |
Setting | Description |
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Extension Digits | Determines the required amount of digits (min=3, max=6) for all extensions. All system extensions must be of the same length.
Note: If changes are made to the extension length, the system will validate the new size to make sure there are no duplicate or invalid extensions. If there are any discrepancies, a list of extensions with those errors will be displayed.
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Setting | Description |
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Disable GoTo Connect Meeting Access for all Users | Removes access to the meeting icon in GoTo for all users.
Note: Coming Soon! If you have multiple UCC products, you will not see this slider.
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Setting | Description |
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Time Zone | The default time zone for the entire system. You can override this setting on individual devices or for voicemail time stamps on lines, ring groups, and shared voicemail boxes. |
Area Code | The default area code for all lines allowing users to call a local number without having to dial the area code. You can override this setting on individual lines. |
Caller ID | The default caller ID for the entire system. You can override this setting on individual lines. |
Port-out passcode | To prevent unauthorized ports, this passcode is required anytime someone tries to port your numbers. |
Hold Music Playlist | The default hold music playlist for the entire system. You can override this setting on individual lines, phone numbers, or call queues. |
Corporate Directory | The default corporate directory for all devices. You can override this setting on individual devices. |
Enable Corporate Directory View Persistence — Optional | Preserves searches within a corporate directory so you can view a list of the last used contacts.
Note: Supported on Polycom only.
|
Enable Corporate Directory Background Sync — Optional | Allows a corporate directory to sync automatically.
Note: Supported on Polycom only.
|
JBC | The default JBC for all devices. You can override this setting on individual devices.
Note: Outbound proxy and Registration proxy are disabled while using JBC.
|
Outbound Proxy — Optional | The default outbound proxy for all devices for sending messages to GoTo Connect servers. You can override this setting on individual devices.
Note: Outbound proxy is typically configured by GoTo Connect to accommodate specific network setups and is not commonly required.
|
Registration Proxy — Optional | The registration proxy with which the device configures. You can override this setting on individual devices. |
Cisco Discovery Protocol (CDP) | Allows devices on your network to share information (location, settings, software/hardware capabilities, etc.) with other devices that use CDP.
Note: Device discovery protocols are typically configured by GoTo Connect to accommodate certain network setups.
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Link Layer Discovery Protocol (LLDP) | Allows devices on your network to share information (location, settings, software/hardware capabilities, etc.) with other devices that use LLDP.
Note: Device discovery protocols are typically configured by GoTo Connect to accommodate certain network setups.
|
Recording and Storage
Setting | Description |
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Record All Incoming Calls — Optional | Enables recording of all incoming calls. Recordings will be saved to your remote storage. |
Record All Outgoing Calls — Optional | Enables recording of all outgoing calls, including calls made to internal extensions. Recordings will be saved to your remote storage. |
To | Allows you to choose if you want to use the GoTo Connect storage option or connect your account to your personal AWS account. |
Connect AWS | Allows you to connect your account to your personal AWS account. This button only appears if you select the custom option from the drop-down menu in the "To" field. |
Call Recording Format | Defines the file format for recordings. Only .mp3 is available when using GoTo Connect Storage. |
Note:
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Setting | Description |
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Store received faxes | Allows users with the right permissions to receive and manage faxes in GoTo Connect mobile.
Important: You must enable this setting before enabling user permissions.
Note: Faxes are always stored on internal GoTo Connect storage. Faxes are stored for a maximum of 90 days.
|
Business Continuity
Setting | Description |
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MAC Address | A unique 12-digit string found on the bottom of your JBC device. |
Name | The name used to identify the BC device in the admin portal. |
IP Address | The internal IP address of the BC device. This field does not change the network IP address on the BC device. It is used by phones that are configured to connect through the BC device, and it lets them know where to send SIP (or phone) traffic. |
Note: Configure the settings below if you have purchased Analog Failover (provides limited calling with external numbers, like 911, during an internet outage) and an ATA is connected to the JBC device:
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PSTN Gateway URI | The URI address of the ATA. Address should be formatted in this way: protocol:ipAddress:portNumber (e.g., sip:10.10.10.16:5060). |
PSTN Line Count | Specifies how many analog lines are connected to the ATA. |
Priority Numbers | These phone numbers bump existing calls to free up a line during an internet outage. You can add multiple numbers, but the list should never exceed the total PSTN Line Count. 911 is included by default on all systems. You do not need to add it to this list. |
Bypass Numbers | These phone numbers are always routed directly to the ATA and will pass through the PSTN rather than the GoTo Connect platform. Regular expressions can be used to match phones number prefixes. For example:
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Emergency Locations
Setting | Description |
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Send Emergency Service Call Alerts | Enables email alerts when a user calls emergency services. |
Alert Email Address | The recipient's email address.
Tip: Use a specially formatted email address provided by your cell phone carrier to send notifications via text message. Check with your carrier for more details.
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Custom Emergency Numbers | A phone number that triggers emergency service call notifications. These custom numbers can be helpful if you have different protocols for emergencies—perhaps you have onsite security or medical personnel that’s called for smaller emergencies.
Tip: To trigger emergency service call notifications when an internal extension is dialed, route the desired line extension to the custom emergency number as the only ring step in the line’s dial plan (Find Me/Follow Me).
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Emergency Location | The default emergency location. |
Require Sub-location of Devices (E911) | Toggle on to require the sub-location field be completed or marked intentionally as N/A before being allowed to save. |
Enable Device Location Validation via External IP | Toggle on to receive alerts when a device is moved outside of the defined location or IP address range for that device. |
Extension Mapping
Reroutes an extension or a range of extensions to another extension (e.g., extensions 1240-1249 all dial extension 1100). Only unassigned extensions will follow these mapping rules
Setting | Description |
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Pattern | Defines the extension or range of extensions that are rerouted. Use X for extension ranges:
|
Extension | Defines the destination for the rerouted extension(s). |
Billing Groups
Description |
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Billing groupssort billable phone numbers (DIDs) and devices by group (e.g., site, department, accounting code) on your monthly invoice for internal accounting and reporting purposes. As a reference, you can export these billing groups as a .csv. |
Give a user and user group call monitoring permissions
- Sign in to PBX Administration (classic) at https://my.jive.com/pbx.
- From the left navigation menu, select .
- Choose one of the following monitoring permissions to set as the default for your account:
Choice Description Simple Monitoring Permissions Users can monitor all lines on the system (full monitoring access). ACL Monitoring Permissions Users can only monitor specific lines on the system (limited monitoring access). - Select Save.
- Enable the monitoring permission on the desired user and/or user group:
- To enable monitoring permissions for a single user, select View users.
- To enable monitoring permissions for multiple users and/or user groups, select Bulk change monitoring settings.
Enable monitoring permissions for a single user
Enable monitoring permissions for multiple users and user groups in bulk
Set up emergency call notifications
Alert specified personnel immediately after any line dials 911 for emergency services or 933 as an emergency services test dial emergency services. Notifications will be sent via email.
Set a default emergency location
Choose a default emergency location so that first responders have accurate information in the case of an emergency call from any device. Only available in the United States and Canada.
- Sign in to PBX Administration (classic) at https://my.jive.com/pbx.
- Select System Settings in the left sidebar.
- From , select an accurate location from the drop-down menu.
- Select Save.