What is the difference between a role and a permission?

A description of system defined user roles, custom roles you can create for your account, and a list of the available permissions that are associated with roles.

Note: The permissions listed in this article, also apply if you Contact Support from any article on this site. Customer Support is unable to provide troubleshooting assistance unless the user has the applicable roles/permissions for the specific concern.

Important: We're in the process of migrating all accounts to the new GoTo Admin. Choose your current admin experience for the applicable steps on this topic.

GoTo Admin

If you're an admin who signs in at https://admin.goto.com, these steps are for you.

Roles

These are labels that you assign to a user to give them a pre-determined group of permissions. Here are the system defined roles:

Super admin: User has all system permissions.
Admin: User has all system permissions except the ability to add Super admins, manage other Admins, view reports and manage billing information. Admins cannot view the Account section with the admin portal, pay/view invoices, view reports, or access call recordings unless a Super admin has granted those permissions.
Member: User does not have any system permissions and cannot access the GoTo Admin portal. Cannot add new users, troubleshoot other's devices, They are an end user only.

If you need to change an existing user's role, refer to How do I change a user's role?

If you need a role with different permissions than the system defined roles listed above, you can create a custom role. To create a custom role, refer to How do I manage my roles? The next section contains a list of available permissions which can be used in a custom role.

Permissions

Here are the system permissions currently available which can be used in a custom role:

Manage licenses: Allows user to assign and revoke product licenses.
Manage users: Allows user to add, delete, and edit user details.
- Manage user product settings: A subset of the Manage Users permission that allows the user to make changes to product settings for other users.
Manage user groups: Allows user to add, delete, and edit user groups.
Manage device groups: Allows user to add, delete, and edit device groups.
Manage settings templates: Allows user to add, delete, and edit the settings templates.
Access user history, usage, and data: Allows user to view and export user history, usage and data.
- Access call recordings: A subset of the Access user history, usage, and data permission that allows the user to access call recordings.

PBX Administration (classic)

If you're an admin who signs in at https://my.jive.com/pbx, these steps are for you.

General

**General Roles and Permissions**
Role/Permission	Description
Super Administrator	Super admins have access to modify all aspects of your system, including emergency location information. Only Super admins can add other Super admins to the account, order new or transfer phone numbers, and authorize changes to the firewall and other network settings.
Admin (Configure PBX)	Admins have access to modify most aspects of your system except permissions. Admins cannot view the Account section with the admin portal, pay/view invoices, view reports, or access call recordings unless a Super admin has granted those permissions.
View Invoices	Users have access to view invoices for the account.
Pay Invoices	Users have access to pay invoices for the account. This permission is dependent on them having the View Invoices permission.
View Reports	Users have access to system call reports.
Access Call Recordings	Users have access to listen to any available call recordings in the call reports.

**Account Security**
Setting	Description
Phone Number Transfer PIN	A four to eight-digit pin used to protect your phone numbers from being transferred without your authorization.

Dialing

**Dialing Permissions**
Permission	Description
Internal	Users can dial internal extensions.
Local	Users can dial local numbers inside the area code defined on their line.
Domestic Long Distance	Users can dial long distance numbers (including toll free numbers) outside the area code defined on their line, but within their country. Note: This permission may not be applicable to all countries.
Domestic Mobile	Users can dial mobile numbers. This allows user permission control in countries where it is more expensive to call mobile phones. Note: This permission may not be applicable to all countries.
International	Users can dial international numbers outside the region defined on their line; including US Territories and Foreign States. See our international rates.
Toll Numbers	Users can dial numbers that assess per-minute charges (e.g., `1-900` numbers).
Malicious Area Codes	Users can dial international numbers that are listed under NANPA (i.e., they are ten-digit dialable). These have extremely high per-minute rates and are often involved in scams.

Network

**Automatic Network Authorization**
Setting	Description
Automatically Authorize Network with Provisioning	Automatically adds a device’s network to the network list with registration privileges when it requests provisioning via HTTP. Devices that provision over TFTP are not automatically added at this time (e.g., the Cisco 7940 and 7960, and certain Cyberdata equipment). Set an expiration date for authorized networks as needed. An expiration of `0` days means the authorization will never expire.
Allow Non-Admins to Authorize Own Network	Allows users to navigate to `https://‹domain›.onjive.com/addNetwork` (where `‹domain›` is replaced with your unique domain found in parentheses at the top of the admin dashboard) to authorize the network currently being used. The network is then granted registration and provisioning privileges. Set an expiration date for authorized networks as needed. An expiration of `0` days means the authorization will never expire.

Prompts

**Prompt Recording Permissions**
Description
Users can record sound clips and other users’ directory names on the system. Choose a user or user group to go to its settings.

Monitoring

**Monitoring Permissions**
Setting	Description
Use Simple Monitoring Permissions	Users can monitor all lines on the system (full monitoring access).
Use ACL Monitoring Permissions	Users can only monitor specific lines on the system (limited monitoring access).

VM/Fax

**Voicemail Box Access Control**
Setting	Description
Use ACLs	Admins control voicemail access from the Voicemail tab for each line, ring group, and shared voicemail box on the system. Only users listed within Permitted Users/Groups will be granted access to the voicemail box controls.
Use Voicemail Box Passwords	The default voicemail access method where passwords are set to each individual mailbox. If multiple people need to access a voicemail box, the password must be communicated to each user.

**Receiving Faxes to Email**
Setting	Description
Allow Fax-to-Email	Users with a direct phone number can receive incoming faxes to their email.

Article last updated: 14 June, 2023

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