Create a meeting

Organizers can create meetings at any time. You can create a one-time meeting, with or without breakout room capability, or a personal meeting room if you plan on reusing the session link.

A few things to note:

Only one session can be hosted by an organizer at a time. If you are actively hosting a meeting and need to leave early to participate in someone else's, you can promote any attendee in your current session (that's on your same account) to the organizer role so they can continue running the meeting without you present.
If you want to use breakout rooms, all participants will need to join from the web or GoTo desktop app and be connected to audio via computer mode (VoIP). You can have up to 50 rooms at a time. This feature is not available for users on the GoTo Meeting Free plan.
If your meeting runs over the scheduled time, it will continue running without disruption until you actually end or leave it. Keep in mind though that if you are using a personalized meeting page or recurring room and have back-to-back meetings scheduled, the attendees from your next meeting might start joining your current meeting if you run over.
The current time limit for running a successful meeting is 8 hours, this cannot be changed. If you're on a GoTo Meeting Free account, your meeting is limited to 40 minutes. A timer will be displayed during your session.

Desktop or web app

Create a meeting

Sign in to the GoTo web or desktop app.
Select + Create meeting.
From the Create a meeting window, add a title and determine the type of session you want to create:
- One-time meeting – Best for hosting a single meeting on a certain day and time.
- Reusable meeting room – Best for recurring meetings that benefit from a consistent meeting ID and customizable link. This option is required if you are planning on hosting an audio only session.
Note: The timezone will default to your computer's timezone, change as needed and be sure to check that the invitation reflects the correct one before sending it out to attendees.
Customize your session with the additional fields as desired. You can add co-organizers (if your admin has enabled it) or allow other attendees to start the session on your behalf, enable breakout rooms or auto-record, edit audio options, add passwords or encryption, and more.

Note: If you enable breakout rooms, be sure to read through what features will be disabled during the meeting before selecting Confirm and turn on. If you want to use auto-record, you will not be able to encrypt that session.
Select Save when finished.
Optional: If desired, you can add the session to your calendar from the details page by selecting and then the calendar app you use. A new window will appear with your calendar that you can then download as an .ICS file and import to your desired calendar.

Results: The new meeting will be available immediately in your Upcoming or Rooms tab to view at any time. Search for and select the desired session for more details and additional options, such as the ability to add the session to your calendar, download or copy the invite, etc. You can filter by a date range as needed to narrow down the results.

What to do next: Customize your session as desired and then invite others to join. If needed, you can cancel a session ahead of time by opening the session details and then selecting Delete > Delete the meeting to confirm. Be sure to contact any previously invited attendees and notify them of the change. If you enabled breakout rooms, see Run breakout rooms during a session to prepare for your session.

Create a personal meeting room

A personal meeting room allows you to quickly launch a session with the same meeting URL and ID.

A personal meeting room is automatically created for every user. Depending on how your admin set up your account, you may have been assigned a randomly generated URL or can create a custom one.

Sign in to the GoTo web or desktop app.
Select Create a personal meeting room.

Note: If you don't see this option, you may already have one created. In this case, you can View your personal meeting room or Edit it.
Personalize your meeting with a title and room link. If the room name is taken, you will be asked to enter a new name.
Select Create.
Select Edit to add co-organizers and use other meeting features.

What to do next: You can start meetings instantly using your personal meeting room.

Mobile app

The auto-record feature is not applicable for sessions started in the mobile app. You will need to manually record any sessions hosted in this medium.

Open the GoTo mobile app on your device.
Select Meetings > > Create a meeting.
Use the Create a meeting window to specify the details of your new meeting.

Note: You aren't able to add passwords, use breakout rooms or auto-record, or add co-organizers from the mobile app. To further customize your meeting, save it, then customize it from the GoTo desktop app or web.
Select Save.

Results: The new meeting will immediately be available in your Upcoming or Rooms tab.

What to do next: As needed, select the desired session and then select Edit to make basic changes such as updating the day and time, or to delete the session.

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