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How do I create a user with or without a device?

    Create a standalone user or a user with a line and device - whether that's a deskphone or a softphone.

    Important: Please excuse our mess while we improve your admin experience! We are in the process of migrating all accounts to the new GoTo Admin. The article below is meant for admins who use PBX Administration (classic) at If you're an admin who uses GoTo Admin at, please refer to: How do I add a user?
    Before you begin: You must be assigned the Admin or Super admin role to perform this task.
    Attention: This action creates a new billable device if you select an option under User and Device Settings. If you have purchased the Connect Bundle, this process will also auto-generate your user license for GoTo Meeting.
    1. Sign in to PBX Administration (classic) at
    2. Select Users in the left sidebar and then select Add User.
    3. Enter the user’s First Name and Last Name.
    4. Optional: Enter the user's Email.
      Note: The email address entered here will log the user in to any applications and softphones once the email is registered. If you do not enter an email during this setup process, you will see a field called Set Email Address on the user's profile should you want to add an email later.
    5. The next available number will automatically populate the Extension Number; change this as needed.
    6. Complete the User and Device Settings:
      Tip: You can leave both options unchecked to create a standalone user as long as the Identification fields are complete.
      Option Description
      Enable Softphone Allows the user to access the desktop or mobile app.
      Assign a Deskphone Allows the user to choose an existing phone or add a new phone.
      • New Device: Creates a new device and links it to the new user.
        • MAC Address: A 12 digit string which is typically found on the bottom of the device.
        • Model (Optional): You can leave this field blank and it will automatically populate when you provision the device. It is therefore optional for all devices except some paging devices.
      • Existing Device: Links the device to a previously created hardware profile upon selection.
    7. Complete the Administrator's Permissions (Optional):
      Option Description
      Super Administrator Allows the user full access to the PBX.
      Custom Allows the user to choose from the following permissions:
      • Configure PBX
      • View Invoices
      • Pay Invoices
      • View Reports
      None Does not add any user permissions.
    8. Select Ok and then select the new user to configure their settings.
    9. Optional: Select Devices or Lines in the left sidebar to configure the user's phone or line settings.
    What to do next: To bring your user and their phone to life, have them register their email and then route a phone number to their line, add the user into a user group, add their line into a dial plan, give the user various permissions, or set them up with the mobile or desktop app.