Virtual Events User Guide
Learn how to schedule and manage a virtual event.
What is a virtual event?
Virtual Events for GoTo Webinar allows you to host a multi-session, multi-day interactive online event in one place.
- Events are live (using the Webcast type webinar)and all content will be available on-demand during or after the scheduled event.
- Agenda can be customized to reflect brand and corporate identity.
- Reporting is available at all times to improve audience engagement.
Attendees will register once for the virtual event regardless of how many or which sessions they plan to attend. Once registered, they can customize their own event calendar and set up notifications for interested sessions.
Schedule a Virtual Event
Add Sessions to a Virtual Event
Organizers can add live and recorded sessions to their virtual event agenda.
Generate Reports
After the virtual event ends, generate a Virtual Event Executive Summary or a Virtual Event Registration Report.
The executive summary shows high-level summary statistics for the sessions from the event, a detailed attendee report, and a report on recording views.
The registration report shows the total number of registrants and when each person registered for the event.
View Generate a Webinar Report to learn how to build a report.
Virtual Events FAQs
Review the frequently asked questions about virtual events.
Can attendees dial in to the virtual event?
No. All users need to join from a browser connected to audio via Computer audio (VoIP).
Can I record a virtual event?
While you cannot record the entire virtual event in one file, you can record individual sessions as you would a regular webinar.
Can I run overlapping or parallel sessions?
In order to run overlapping or parallel sessions (e.g., three webinars at the same time) during a virtual event, you will need multiple GoTo Webinar accounts. Please reach out to your account manager to buy more licenses or contact sales.
Are there bugs or limitations?
- Emails cannot be customized or edited. This functionality is coming soon!
- Reports can be generated on one event at a time.
- Speakers and messages are not displayed in the Waiting Room.
Can attendees register during the middle of an event?
Yes, attendees can register and join the session in the middle of an event. They will go through the same registration process.
Can attendees join a virtual event from the GoTo Webinar mobile app?
Yes, attendees can join virtual events from a mobile device but will need the GoTo Webinar mobile app downloaded.
Is there a registration limit for an event?
Although there is no registration limit on the virtual event itself, there is a limit on the individual sessions. For specific sessions, registration works the same way as regular Webcast webinars. The registration limit is set to 10x the allowed attendees (3,000 attendees for Enterprise plans and 1,000 attendees for Pro plans).