HELP FILE

Share Handouts during Webinars

Organizers can increase the attendee engagement by sharing handouts during the webinar. Handouts are images, copies of presentations, content marketing assets, or Microsoft Office files (any PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, WMV, MOV, MP3, MP4, JPEG, GIF, and PNG file types less than 100MB) that are made available in the Control Panel during the session, which attendees can then download onto their own devices.

Up to 5 handouts can be uploaded for each webinar.
Note: You should not upload confidential information to handouts as all files will be publicly available for download until the webinar is complete. If you prefer to have the Handouts feature disabled for your account, please reach out to your account admin.

Upload handouts before a session

If you upload handouts before a session, they will be available to attendees as soon as they join. Alternatively, you can choose to make your handouts become available at a specific point during your webinar by uploading them during the session. Note that only the scheduling organizer can upload handouts.
  1. Log in at https://global.gotowebinar.com.

  2. Either schedule a new webinar event or open an existing one.
  3. Under "Engage Your Attendees", click + Handouts.
  4. Click to upload files or drag and drop up to 5 files into the designated area.
  5. Your handouts will automatically be listed at the bottom of the window. To delete a handout from the webinar, click the Trash icon.
  6. When you launch the webinar, the handouts will be listed in the Handouts pane for both you and your attendees.

Upload handouts during a session

If you upload handouts during a session, they will become available to attendees as soon as you upload them. Alternatively, you can choose to pre-upload your handouts before the session so that they are available to attendees as soon as the webinar begins. Note that only the scheduling organizer can upload handouts.
  1. During an active session, expand the Handouts pane.
  2. Drag and drop up to 5 files into the designated area. Note that you will not be able to add any files that are currently open. Be sure to close any files you wish to upload.
  3. Your handouts will be uploaded automatically and will immediately appear in the Handouts pane of your attendees.
  4. To delete a handout from the webinar, click the Trash icon .

Download handouts during the webinar (Windows and Mac)

  1. Click the name of a handout to access it.
  2. The handout file will automatically start downloading from your default web browser.
  3. Click the downloaded file at the bottom of the browser to open or save it.

Download handouts during the webinar (Android)

You can download handouts onto your Android device (or preview those that cannot be downloaded).
  1. If there are any handouts uploaded to a webinar, you will see a Handouts icon in your toolbar. You can tap the icon to see the Handouts pane, then select a file to download it.
  2. The file will automatically start downloading. You can tap the download icon in your Android toolbar to view it.

Preview handouts during the webinar (iOS)

You can see a preview of handouts on your iOS device.
  1. If there are any handouts uploaded to a webinar, you will see a Handouts icon in the bottom toolbar. Tap the icon to see the Handouts pane, then select a file to view it.
  2. The Safari app will launch and you will see a preview of the Handout.