Activities & Breakouts Organizer Guide

Before you host a training with activities and breakouts, review these best practices.

• Make sure Instant Join is enabled for attendees (found in your settings).
• Plan your breakout ahead of time to maximize engagement and understand how the tool works.
• Set Google Chrome as your default browser.
• Remind all participants they must have Google Chrome installed to participate in a breakout.
• Connect to audio using Computer audio rather than Phone call.
• Have your Google credentials ready if you are planning on using the collaborative features (e.g., editing a doc).
• Assign only one staff member to facilitate the breakout.

If you are planning to collaborate on files in your Google Drive, we suggest you prepare these before the training.

1. Launch a training.
2. Select Share > Google Drive.
3. Sign in to your Google account. This automatically creates a GoTo Training folder in your Google Drive.
4. Any documents uploaded or added to that folder will appear in this window. Alternatively, you can create a new Google file or select Manage Google files to open the page in a new browser.
5. When you're ready to share a file, select Share. If you are running breakout rooms, you will be prompted to Share in all rooms or in the room you're currently in.

Share and collaborate with different types of content including, Google Drive documents, YouTube videos, and Files on your computer. All participants can view and make edits on a shared Google Drive file such as Google Doc, Google Sheet, Google Slide, and Google Drawing.

1. Launch a training.
2. Select Share, and choose one of the following content types.
   • Google Drive - Select an existing file or create a new one.
   • YouTube - Select a link or enter a youtube link if you have not uploaded links to your materials.
   • Files - Select a file you uploaded to your materials.
3. To Stop sharing, select the Share.

Split your training into groups using breakouts. You can have up to 6 breakout groups or place all participants in one. All participants will be randomly assigned to a breakout or you can drag and drop participants to specific breakouts before starting. Once your breakout is set, click Start. Once started, you cannot move participants from one breakout to another. To move participants, end the breakout and start a new one.

If a breakout is in progress and a participant joins late, they will be randomly assigned to a breakout. Participants who don't successfully join a breakout will be listed under "An attendee hasn't joined the breakout yet".

If participants collaborated on a shared Google file, you can open your Google Drive and share these files once the breakouts have ended.

Learn more about activities and breakouts with these frequently asked questions. If you encounter issues, please collect logs to help the Customer Support representative troubleshoot and identify the issue. Learn more or contact us.