Activities & Breakouts Organizer Guide

Before you host a training with activities and breakouts, review these best practices.

• Make sure Instant Join is enabled for attendees (found in your settings).
• Plan your breakout ahead of time to maximize engagement and understand how the tool works.
• Set Google Chrome as your default browser.
• Remind all participants they must have Google Chrome installed to participate in a breakout.
• Connect to audio using Computer audio rather than Phone call.
• Have your Google credentials ready if you are planning on using the collaborative features (e.g., editing a doc).
• Assign only one staff member to facilitate the breakout.

If you are planning to collaborate on files in your Google Drive, we suggest you prepare these before the training.

1. Launch an instant training.
2. In the Activity pane, click Choose an Activity. This will open the Breakout window in a Google Chrome browser.
3. Under "Edit a doc together", click Sign in with Google. When prompted, grant GoToTraining access to your Google account.
4. Click + Add New to launch your Google Drive account, where a new GoToTraining folder will automatically be created. Any files you add to this folder will be listed in your Activity Center page, and any files worked on during the session will be saved to a sub-folder.
5. You can always add files during the training by adding to the GoToTraining folder.

Once you're in a training, you can launch an activity at any time. While you are prepping the breakouts and activities, all screen sharing will be paused.

1. Remind all attendees that they need to be joined from a Google Chrome browser. If they are not, they need to rejoin the training or copy and paste the Activity link to a Chrome browser.
2. In the GoToTraining Control Panel, open the Activity pane.
3. Click Choose an Activity. If Google Chrome is not your default browser, copy and paste the link into a Chrome browser.
4. The Breakout window will open in a browser.

You can run activities with all your attendees together or split them up into breakouts.

GoToTraining offers 4 activities for you to choose from. You can switch to a new type of activity at any time during the session.

You can monitor the progress of each breakout group by joining them. If participants are collaborating on a Google file, you can see an overview of the current files from the main Activity Center page or preview each breakout.

Additionally, you can send a message to all breakouts. Because participants cannot reply back to you, let them know they can raise their hands if they questions.

If participants collaborated on a shared Google file, you can open your Google Drive and share these files once the breakouts have ended.

Learn more about activities and breakouts with these frequently asked questions. If you encounter issues, please collect logs to help the Customer Support representative troubleshoot and identify the issue. Learn more or contact us.