HELP FILE

How do I schedule a conference?

OpenVoice is a reservation-less conferencing platform, as a meeting organizer you can hold meetings on your telephone 24 hours a day, seven days a week, 365 days a year. Scheduling is not required to make an OpenVoice conference call. Simply provide your participants with your OpenVoice dial-in information and you can start a call anytime.

  1. Log in to your OpenVoice account.
  2. In the left navigation, click Invite & Schedule.
  3. Enter your name and the subject for the meeting as you would like them to appear on conference invitations and click Schedule.
  4. In the Details field, provide the participants with information about the conference call as you would like it to appear on the invitations. Then select the Date, Start Time, and the Estimated Duration of the conference call.

    Note: The default timezone selected for the conference call is based on the timezone displayed on the computer from which you are scheduling your conference call. This is not linked to the time zone selected under the Personal Info section on the My Account page.

  5. You can add participants by doing either or both of the following:
    • Add Manually - Enter the name and email address of the contact(s) individually to add participants to your conference call.
    • Add from My Contacts - Select participants for your conference call from the My Contacts field.
  6. If you want to invite additional participants, and you are not using the OpenVoice Outlook plugin, you can create a custom email signature that lists your OpenVoice dial-in number(s) and Conference Room ID. Use this signature when creating your calendar invites