HELP FILE

How do I schedule an OpenVoice conference in Outlook?

If you have the OpenVoice Outlook Plugin installed, you can easily schedule a conference from Outlook.

Schedule from the Outlook Calendar

  1. In your Outlook Calendar, click New Meeting or New Appointment.
  2. Click Add Conference to create an OpenVoice invite you can send out to your invitees.
  3. In the email, select the date and time of your meeting, add invitees email addresses and, if desired, change the subject of your invite.
  4. Click Send to email your conference invitation.

    Note:  If this is a first time use for the recipient, the invitation email includes a link to download the app for the user's mobile device.

Schedule from the main menu

  1. On the Outlook Mail toolbar, click Schedule Conference.
  2. The conference is added to an outgoing Outlook email. The toll and toll-free conference numbers set in your user account are used automatically.
  3. In the email, select the date and time of your meeting, add invitees email addresses and, if desired, change the subject of your invite.
  4. Click Send to email your conference invitation.

    Note: If this is a first time use for the recipient, the invitation email includes a link to download the app for the user's mobile device.