Join an OpenVoice Conference
Conference call invitees are sent an email with the scheduled conference information along with the toll-free and toll based access numbers. Keep in mind that OpenVoice is reservation-less and available 24/7 and that scheduling is not required to start a call. As long as your participants have your OpenVoice conference information, you can start a call at anytime with or without a meeting invite.
Conference Invite Email
When an organizer sends out a conference invite from the OpenVoice organizer web app, all invitees receive an email with the following information:
- (1) Title — Subject for the conference call
- (2) When — Date and time of the conference call
- (3) Where — The dial-in number along with the organizer's conference room number
- (4) Who — The organizer's name
- (5) Invitees — Conference participants
- (6) Invite response — The available actions as the participant
- (7) Conference Room — The organizer's conference room number
- (8) Toll and Toll-free Numbers — A list of toll and toll-free numbers that an invitee can use to connect to the conference call
- (9) Phone Commands — Phone commands that a participant can use during the conference
Join a Conference as a Participant
- Using your phone, dial in using the toll or toll-free number provided to you by the organizer in your conference invite email.
- Once you are connected to the conference, you will be asked to enter the Conference Room number followed by the pound key (#).
- Once you enter the conference number, you will be asked to confirm if you're an organizer by pressing the star key (*) or to hold. Please hold.
- If your organizer has set a security code for your conference call, you will be asked to enter the security code to connect.
Results: Congratulations, you are in the conference now!