HELP FILE

Configure Your Office 365 Service Account for GoTo Room Calendar Integration

    If admins are connecting via Service Account, they must set up a service account with an Application Impersonation role before connecting a calendar in the Admin Center.

    Connect to the Exchange Online Powershell

    Admins need to connect to the Exchange Online Powershell to run commands. If Multi-Factor Authentication is configured, see here.
    1. Open Windows PowerShell and run the following command.

      $UserCredential = Get-Credential

    2. In Windows PowerShell Credential Request, enter your admin credentials and click OK.
    3. Enter and run the following command.

      $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

    4. Enter and run the following command.

      Import-PSSession $Session -DisableNameChecking

    Configure the ApplicationImpersonation role (admins only)

    1. In the Office 365 Admin Portal, create a new user with a name you want to use for GoTo Calendar (e.g., GoTo RoomCalendar). Make sure this user is assigned a license that grants access to email.
    2. Connect to the Exchange Online Powershell (see above).
    3. Enter and run the following command to create a management scope and limit access to room resources.

      New-ManagementScope -Name "GoToRoomResourceMailboxes" -RecipientRestrictionFilter {RecipientTypeDetails -eq "RoomMailbox"}

    4. Enter and run the following command to assign the ApplicationImpersonation role with the policy created in the previous step.

      New-ManagementRoleAssignment –Name "ResourceImpersonation" –Role ApplicationImpersonation –User "GoToRoomCalendar" –CustomRecipientWriteScope "GoToRoomResourceMailboxes"

    Create room resources

    1. In the Office 365 Admin Portal, click Resources and Rooms & equipment in the left menu.
    2. Click + Add.
    3. Enter the following information and click Add.

      • Name
      • Email and domain
      • Capacity, location, phone number (optional)

    Create a room list

    Admins must add the room resources they want integrated to a room list.
    Warning: You cannot create room lists from the Office 365 Admin Portal. This must be done using the Exchange Online Shell.
    1. Connect to the Exchange Online Powershell (see above).
    2. To create a room list, enter and run the following command.

      New-DistributionGroup -Name "GoToRoomList" -RoomList

    3. To add your room resources to this list, enter and run the following command. Run the command for every room resource you want mapped to GoTo Room.

      Add-DistributionGroupMember –Identity "GoToRoomList" -Member "NewMeetingRoom"

    4. You're ready to add your calendar in the classic GoTo Admin Center!
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