HELP FILE

GoToMeeting Content Sharing and Security

GoToMeeting takes protecting your meeting content very seriously. This is why we provide organizers complete control over different security and content sharing levels.

Change recording access for all meetings

You can choose to let anyone or specific people have access to your meeting content. Customization is available at the recording level.
  1. Log in to your account at https://global.gotomeeting.com.

  2. Click Settings in the left menu.
  3. Scroll to the "Content Sharing & Security" section.
    • Anyone with a link – Anyone with the Share link can view the meeting recording.
    • Only myself and people I choose – Only those whose email addresses have been added can view the meeting recording.
    • Select your default share link expiration duration – Change the default expiration date across all your recordings. This setting can be changed for individual recordings. Recordings are set to expire in 7 days by default unless it was changed by your account admin.
  4. Click Save.

Customize content security settings by meeting

  1. Log in to your account at https://global.gotomeeting.com.

  2. Under the History tab, check the Recorded box.
  3. Locate the desired meeting recording and click Open Recording.
  4. Click the Share icon to open the Sharing settings.
    • Sharing tab – Turn sharing on or off. If turned off, no settings can be changed.
    • Access
      • Allow recording access to everyone.
      • Allow access to specific people. These users will be prompted to enter their email address and a one-time authentication code before they can access the meeting content.
    • Specific meeting content – Choose which content from the meeting (video, transcript, notes, session info) you want to share.
    • Expiration date – Set a custom expiration date otherwise it will expire in 7 days by default. Once expired, the Sharing link will be turned off and no one will be able to access the recording besides you (the organizer).
  5. Click Copy Link and share!